Events made simple

Manage travel and expenses for guests, candidates, and other non-employees, all built around your event. One event record drives booking, payment, budget, and reminders automatically.

Learn more Create an event

Manage your event in three steps

From setup to post-event reporting, every event follows the same three stages.

Create an event

Set the event details, timeline, travel policy, and payment method.

Manage your guests

Add guests, send their RSVP link, and track their attendance and booking status in Guest Hub.

Track and monitor your event

Use Event Dashboard to see attendance, profile completion, and booking progress at a glance.

Key benefits

One event record removes the manual work from guest travel and expense.

Automated expense coding

The event name is set as the default purpose for all expenses, and expenses are categorized automatically.

Proactive deadline management

Setup reminders, booking alerts, and post-event follow-ups go out automatically by email and SMS.

Reduced administrative overhead

One event record replaces manual tracking across separate spreadsheets and travel reports.

Before you dive in

Four things to know before you're up and running: creating an event, inviting your guests, managing them in Guest Hub, and tracking your event in Event Dashboard.

How to create an event

See how to set up an event's details, timeline, travel policy, and budget.

Watch now →

How to create and invite guests

See how to add guests to your event and send them their RSVP link.

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How to manage guests with Guest Hub

See how Guest Hub gives you a consolidated view of guest RSVP responses and travel booking statuses.

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How to track and monitor your event

See how Event Dashboard gives you attendance, profile completion, and booking progress at a glance.

Watch now →

Set up your first event

Follow the guides below, and remember: your customer success team is just an email away at help@amexgbtone.com whenever you need a helping hand!

Create an event

Setup Checklist

Create the event

→ Create an Event

Add your guests

→ Adding guest to your event → View your event RSVP link

Manage and monitor

→ Manage and monitor your event

Explore more resources

1. Travel Policy for Events

Set the guardrails upfront: permitted booking classes, fare and rate limits, and allowed destinations.

2. How to Book Travel (Arrange) for Others

See how to search, book, and manage trips on behalf of a guest.

Person reviewing data on a computer monitor

3. Creating health care professional (HCP) travelers

Add HCP guests by bulk upload or manual entry, with compliance fields they complete themselves.

4. Expense made simple

A full walkthrough of how guest expense works, from capture to reimbursement.

← Scroll to see more articles →

Frequently asked questions

Still have questions? Your customer success team is just an email away.

Who is a "guest" on this platform?

Anyone traveling or spending on your event who isn't an employee of your company, such as candidates, contractors, interns, HCPs, or VIPs.

How do guests pay?

You choose the payment method per event: an individual virtual Card per guest, a central Business Travel Account or lodged card, or out-of-pocket reimbursement.

What's the difference between Event Dashboard and Guest Hub?

Event Dashboard is the summary you land on for an event. Guest Hub is where you go from there for per-guest detail, filtering, and export.

Do guests need to create an account?

Guests are invited into the event directly, so they don't need a prior account to RSVP. They will need to complete their profile before booking or using a virtual Card.

Ready to set up your event?

Booking, payment, budget, and reminders, all built around one event record.

.Create an event

Need a hand? Your customer success team is just an email away.

GBT Travel Services UK Limited (GBT UK) and its authorized sublicensees (including Ovation Travel Group, Egencia, and CWT) use certain trademarks and service marks of American Express Company or its subsidiaries (American Express) in the “American Express Global Business Travel” and “American Express GBT Meetings & Events” brands and in connection with its business for permitted uses only under a limited license from American Express (Licensed Marks). The Licensed Marks are trademarks or service marks of, and the property of, American Express. GBT UK is a subsidiary of Global Business Travel Group, Inc. (NYSE: GBTG). American Express holds a minority interest in GBTG, which operates as a separate company from American Express. © 2026 GBT Travel Services UK Limited.